Job Summary:
The Administrative Assistant with EdgeCo Holdings facilitates the efficient operation of the Pittsburgh office by performing a variety of clerical and administrative tasks.
Location: Pittsburgh, PA
Duties/Responsibilities:
- Receives mail and ensures it reaches the correct individual.
- Navigate the online phone queue systems and routes calls to appropriate staff members.
- Maintain electronic and paper filing as assigned.
- Receive incoming checks, enter checks into Excel and route to the appropriate department or individual.
- Order and restock supplies, snacks, and beverages in the staff kitchen.
- Data entry work for assigned projects.
- Greet guests and visitors of the company.
- Retrieve information as requested from records, email, and other related documents; prepares written summaries of data when needed.
- Respond to and resolve administrative inquiries and questions.
- Coordinate and schedule meetings and appointments for Executive leadership.
- Maintain office supply inventory and coordinate maintenance of office equipment.
- Assist Office Manager and Sales Team with various projects.
- Responsible for set-up and clean-up of company meetings and assist with company event planning and execution.
- Process outgoing mail.
- Perform other related duties and special projects as assigned.
Skills & Experience:
- Excellent verbal and written communication skills.
- Excellent phone etiquette.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
- Experience in using a multi-line phone system preferred.
- Associates degree preferred.
- Prior experience in an administrative role preferred.